Hr Administrator Co-ordinator
Posted On: Tuesday 5th May
Phone:
Location: United Kingdom,Brighton
A temporary position has arisen to support a critical project within an International Health Care Provider. The role requires full administrative and project co-ordination support.
Accountabilities & Activities:
To provide a complete and confidential service, to include typing and competent word processing skills to produce letters, reports and other correspondence as required. Attention to detail is imperative.
Organise meetings, agendas, visits, lunches, take minutes etc. and diaries to ensure effective use of time.
To receive, open and prioritise all incoming mail ensuring all correspondence is dealt with swiftly and to deadlines and preparing replies where necessary.
To screen incoming calls, gauging their importance, and whenever appropriate, dealing with enquiries with tact and diplomacy in relation to the above project.
Maintaining effective filing systems to ensure efficient flow of correspondence and documentation. To maintain the supply of stationery, including special printing, efficiently to assist the smooth running of the office.
To assist in the preparation of presentation and report material.
Arranging national and international travel, producing itineraries and arranging visas where necessary for the people stream and upon request, international assignees.
Maintain a professional and effective communication network across the other streams of activity.
Meeting, greeting and liaising with internal and external customers.
Dealing with the payment of all invoices and cross charging related to the above stream and liaising direct with suppliers on payment.
Manage the co-ordination of the overall people stream project plan, flagging up and coming activities, dependencies and conflicts to people stream members
Qualifications, Training & Experience:
Previous secretarial experience or training.
Demonstrates a graduate level of education or the equivalent intellectual calibre.
Self-motivated.
Ability to work well within a team and on own initiative with minimum supervision when the Head of HR is out of the office.
Excellent keyboard skills with proficiency in Word, PowerPoint and advanced Excel. Preferable MS project
Excellent project co-ordination skills and updating of documentation
Ability to work under pressure and to meet deadlines.
High standard of written and spoken English.
Excellent organisation, communication and presentation skills.
The ability to communicate effectively at all levels.
Integrity when dealing with sensitive issues regarding human resources/finance/projects, etc.
Excellent telephone skills to deal with all levels of personnel.
Ability to investigate, assess, make recommendations and obtain authorisation where necessary.
Excellent It skills
***Agency***